The SFA & SFM Guide to Request for Proposals

Writing an RFP isn’t just a task—it’s the foundation of a successful sports project.

Whether you’re planning a new sports complex, assessing feasibility, or searching for the right management partner, the RFP you issue sets the tone for everything that follows. Poorly written RFPs lead to weak responses, wasted time, and missed opportunities. This guide gives you the tools to attract top-tier vendors, streamline your process, and set your project up for long-term success.

Why You Need This Guide

• Build a better RFP from the ground up with proven frameworks, formatting tips, and submission guidelines tailored for sports venues and recreation projects.

• Streamline evaluation by using weighted scoring systems that prioritize qualifications, pricing, timelines, and project fit.

• Avoid vague responses and pricing traps by learning what information vendors need to propose realistic solutions.

• Choose the right format—RFP, RFQ, or RFI— based on your project phase, legal obligations, and vendor goals.

• Set clear expectations for deliverables, submission formatting, and deadlines that keep your committee aligned.

• Get higher-quality proposals by removing ambiguity and encouraging thoughtful, customized responses.

• Draw from decades of industry experience managing and advising over $10 billion in sports facility development.