Guide to Winning the Event Bid Process

Winning a bid isn’t just about submitting a proposal—it’s about proving your destination can deliver excellence.

Today’s rights holders expect more than a decent venue and a handshake. They want to see clear logistics, strong community support, and a Local Organizing Committee that’s detail-oriented, dependable, and ready to execute. Whether you’re new to bidding or looking to sharpen your strategy, this guide outlines what separates successful hosts from forgettable ones.

Why You Need This Guide

• Identify your destination’s strengths and align them with event goals to present a tailored, compelling bid.
• Build a stronger bid book by mastering formatting, budgeting, enhancements, and RFP alignment that set your proposal apart.
• Avoid disqualification by learning what common mistakes rights holders flag and how to correct them before submission.
• Execute a standout site visit by planning with intention, adapting to last-minute needs, and leaving a lasting impression.
• Strengthen community buy-in by activating local businesses, government, and volunteers to showcase widespread support.
• Boost your competitiveness with small but impactful touches—from unique gifts to memorable presentations.
• Learn from real-world expertise drawn from 40+ years of experience managing Olympic, NCAA, AAU, and youth events nationwide.
• Position your destination for more wins by becoming known as a reliable, professional host in a crowded field of bidders.